Wedding Planner


 Planning a Wedding is simply getting organised. Here is a guideline that you may find useful in giving some ideas on how to plan your wedding.


 12 Months (or More)   Before the Wedding

  • Announce your engagement
  • Choose your engagement ring
  • Determine the style and theme of your wedding whether this be (formal, semi-formal,informal)
  • Make a list of what is important to you for a wedding this will help decide your budget
  • Discuss the wedding budget and who will pay for what
  • Decide on a wedding date and start searching wedding venues
  • Find a wedding officiate (the person who will marry you) and apply for the necessary licence's

9 To 11 Months Before the Wedding

Begin your search for vendors:

  • Bridal Gown
  • Formal Suit Hire
  • Photographer
  • Videographer
  • Disco, Entertainers or bands (if needed)
  • Caterer (if needed)
  • Florist
  • Wedding Transport - ( Usually this can be booked with a small deposit - to make sure you get the cars you want )
  • Hair and Beauty Stylist
  • Bridesmaid Dresses
  • Wedding Cake
  • Shoes and Accessories
  • Wedding Lingerie
  • Venue Decoration/Chair Covers

If any of your ideal vendors are available on your chosen date,  book them IMMEDIATELY!

  • Compile a preliminary guest list
  • Visit wedding fares /look through bridal magazines, search the internet / Facebook, to gain ideas and inspiration for your big day
  • finalize your wedding colours, theme and style
  • Choose your bridesmaids, groomsmen, ushers, flower girl and ring bearer and make sure they are aware of what their duties are
  • Choose and buy your wedding rings
  • Begin looking at honeymoon options and discuss where you both would like to go

6 To 8 Months Before the wedding

  • Start planning ceremony and reception music choices
  • Start looking at invitation designs
  • If you haven't already, buy your wedding gown, veil and accessories
  • finalize and order/buy attire for your attendants
  • Sign up for your gift registry/honeymoon donation

  4 To 5 Months Before the Wedding

  • Contact your florist and finalize your arrangements
  • Order Wedding stationery(invitations, envelopes, order of service etc)
  • Book you wedding transport  - ( If you have not already done so )
  • Arrange accommodation for out-of-town guests (book blocks of hotel rooms)
  • Choose your wedding cake
  • Decide on your wedding decorations including favours

3 Months Before The Wedding

  • Order your wedding cake
  • finalize your guest list
  • Meet with your wedding officiate to discuss details of the ceremony
  • Choose gifts for your attendants and parents
  • Groom and male members of the wedding party to arrange for a suit fitting
  • confirm honeymoon arrangements
  • Start writing your wedding vows, if you are doing them yourself

2 Months Before The Wedding

  • Send out your invitations
  • Meet with vendors to finalize arrangements
  • Schedule a hair and makeup trial with a consultant
  • Start making/buying wedding favours
  • finalize music selections for the ceremony and reception
  • If changing your name, complete the proper documents
  • Meet with officiate to finalize ceremony details
  • Reserve room for wedding night if not already done so

1 Month Before the Wedding

  • Meet with your photographer and offer a list of required shots
  • Start working on your seating plan
  • Decide and confirm your wedding vows and make sure your officiate has been sent copies
  • Confirm all final payment amounts with your vendors as well as dates, times etc
  • Collect marriage licence
  • Confirm Honeymoon reservations
  • Arrange for a final wedding dress fitting

2 Weeks Before the Wedding

  • finalize Seating chart
  • Confirm delivery time and locations with florist
  • Contact any guests you have not received an acceptance from

1 Week Before the Wedding

  • Collect wedding gown, bridesmaid, flower girl dresses and accessories
  • Give final guest numbers to venue/receptions/caterer
  • Make sure the men have their final suit fitting
  • confirm everything with vendors one last time
  • Arrange for Honeymoon foreign currency, if required.
  • Check Flight details, or other travel arrangements.

1 Day Before

  • Attend rehearsal (if you are having one)
  • Have a manicure/pedicure
  • Confirm wedding day transportation
  • confirm hair and makeup appointments for the wedding day
  • Confirm all duties required with the wedding party
  • Try to get an early night and relax!

Your Wedding Day

  • Try to eat breakfast, even if you think you aren't hungry
  • Have your hair and makeup done
  • Begin dressing two hours before ceremony is scheduled to begin
  • Take a deep breath, relax and most importantly
  • enjoy your big day!

Post Wedding Day

If you are due to leave for honeymoon straight after the wedding day you need to ensure the following:

  • Any formal attire such as suits that have been hired for the day are returned the next working day in good order to the vendor. (Perhaps delegate this task to the best man or a member of the wedding party)
  • Ensure the venue is aware  of any table decorations or chair covers that have been hired for the wedding from florists or venue decoration companies are stored safely for collection to ensure any refundable deposits are returned.
  • Ensure thank you notes for any gifts or donations are sent out no later than 3 months after your wedding date.